Employment
MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin. See MIT's full policy on nondiscrimination. Know your rights.
MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.
If you are a job seeker with a disability and require an accommodation in order to apply for one of our jobs, please contact us at ats-help@mit.edu and we would be happy to help.
Employment is contingent upon the completion of a satisfactory background check.
MIT strongly recommends that all MIT faculty, staff, enrolled students, affiliates, and visitors follow CDC guidelines for Covid-19 vaccinations.
Administrative Assistant 2
Position Overview:
ADMINISTRATIVE ASSISTANT 2, Department of Mathematics, to provide complex administrative and financial support for Math Headquarters staff, several faculty members, and their groups.
Principal Duties and Responsibilities (Essential Functions**):
- Perform all administrative duties (including scheduling and ordering food) for departmental talks, seminars, colloquiums, workshops, conferences, and special events
- Arrange travel and itineraries for faculty, staff, graduate students, and visitors (including temporary housing)
- Process all purchases, such as placing and tracking orders, receiving shipments, and matching packing slips with purchase orders.
- Review, reconcile, and monitor monthly account statements (FRC).
- Handle financial reimbursements and purchases for faculty, staff, graduate students, and visitors.
- Keep complex calendars
- Edit reports and prepare correspondence and documents
- Maintain reports and electronic filing systems that are highly confidential, personal, or complex. These include undergraduate, graduate, and postdoctoral letters of recommendation. Serve as a proxy for faculty members in the timely submission of recommendation letters
- Assist with administration of classes as necessary
- Deliver mail to faculty
- Create, edit, and finalize PowerPoint presentations or posters
- Update websites
- Troubleshoot problems
- Assist with department events if needed
- Assist with HQ administration if needed
- Provide coverage for other assistants as needed
- Handle a variety of other administrative duties as assigned
Qualifications and Skills
REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; meticulous attention to detail; excellent interpersonal and written and verbal communication skills; willingness to work on special projects as needed; tact, discretion, and sound judgment with sensitive/confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, and the internet; and experience working in an academic environment with multiple supervisors. Proactive problem-solver who can anticipate needs, manage competing priorities, track work in progress, and meet deadlines despite frequent interruptions; process complex financial transactions; compose professional memos/correspondence; and work independently with minimal supervision and as part of a team. Work may require moving objects weighing 10 to 20 lbs. Work may require traversing long distances or moving from site to site.
PREFERRED: Bachelor’s degree; higher ed professional experience and basic working knowledge of LaTex and PowerPoint.
Pay Grade 5: Hourly rate: $\$$23.10 - $\$$31.59 - $\$$40.08 (minimum - midpoint - maximum)
Hiring Range: $\$$27.00 - $\$$33.00
Faculty Support Administrative Assistant
Position Overview:
Faculty Support Administrative Assistant, Department of Mathematics, to provide complex administrative and financial support for several faculty members and their groups.
Principal Duties and Responsibilities (Essential Functions**):
- Perform all administrative duties (including scheduling and ordering food) for departmental talks, seminars, colloquiums, workshops, conferences, and special events
- Arrange travel and itineraries for faculty, graduate students, and visitors (including temporary housing)
- Process all purchases, such as placing and tracking orders, receiving shipments, and matching packing slips with purchase orders.
- Review, reconcile, and monitor monthly account statements
- Handle financial reimbursements and purchases for faculty, graduate students, and visitors.
- Keeping complex calendars
- Edit reports and prepare correspondence and documents
- Maintain reports and electronic filing systems that are highly confidential, personal, or complex. These include undergraduate, graduate, and postdoctoral letters of recommendation. Acts as a proxy to faculty to submit letters. Serve as a proxy for faculty members in the timely submission of recommendation letters
- Assist with administration of classes as necessary
- Deliver mail to faculty
- Create, edit, and finalize PowerPoint presentations or posters
- Update websites;
- Troubleshoot problems;
- Assist with department events if needed
- Assist with HQ administration if needed
- Provide coverage for other assistants as needed
- Handle a variety of other administrative duties as assigned
Qualifications & Skills:
REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; meticulous attention to detail; excellent interpersonal, and written and oral communication skills; willingness to work on special projects as needed; tact, discretion, and good judgment with sensitive/confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, and the internet; and experience working in an academic environment with multiple supervisors. Proactive problem- solver who can anticipate needs, manage multiple competing priorities, track work in progress, and meet deadlines despite frequent interruptions; process complex financial transactions; compose professional memos/correspondence; and work both independently with minimal supervision and as part of a team. Work may require moving objects weighing 10 to 20 lbs. Work may require traversing long distances or moving from site to site.
PREFERRED: Bachelor’s degree; experience with LaTex and PowerPoint.
C.L.E. Moore Instructor (in Pure Mathematics), Instructor (in Applied Mathematics or Statistics)
These 3-year positions, starting September 2025, are open to mathematicians who show outstanding abilities and exceptional potential in research. Applicants with PhD’s after January 2024 are strongly preferred. Appointees will be expected to fulfill teaching duties (one subject or two recitations per semester) and pursue their own research program. We request that applications and other materials, including (a) curriculum vitae (including publication list), (b) research statement, (c) teaching statement, and (d) three letters of recommendation, be submitted online at www.mathjobs.org. It is highly recommended that one of the letters is written specifically to discuss your teaching abilities, experience and/or potential. Applications must be complete by December 1, 2024 to receive full consideration.
The Department of Mathematics offers supportive mentorship to junior faculty and instructors, an exceptional environment for mathematical inquiry, and a strong commitment to an inclusive, welcoming culture.
For full consideration, applications for all positions should be received by December 1, 2024.